Senior Associate – Administrative Manager.
This mandate is run by SYMPHONI HR, a Mumbai-based executive search firm, est. 2003. Applications are email-verified and reach the search team running the role — confidentially, always.
About the organisation.
Our client is a prominent global firm operating within the financial services sector. They are known for maintaining high standards of operational excellence and fostering a collaborative, professional environment for their employees. With a strong international presence, they provide comprehensive support services to teams across multiple global markets.
About the role.
This is a hybrid, dual-purpose role based in Mumbai that combines high-level executive support with team leadership. You will act as a player-coach, managing a team of administrative professionals while providing direct remote assistance to global stakeholders. The role is ideal for a detail-oriented professional who excels at balancing complex administrative tasks with people management responsibilities.
What you will do.
- Manage and lead a team of approximately 11 administrative professionals, ensuring effective workload balancing and team cohesion.
- Oversee recruitment efforts for the team, including conducting interviews and evaluating candidates.
- Provide comprehensive training and certification for new starters to ensure operational readiness.
- Collaborate with management to identify and implement process improvements and technology enhancements.
- Handle administrative personnel matters including sickness, lateness, and holiday coverage.
- Provide high-level executive support, including complex international travel coordination and calendar management.
- Facilitate meeting agendas, conference calls, and general correspondence for global stakeholders.
- Process team expenses, invoices, and manage digital document signatures.
- Build and maintain strong relationships with internal clients and global partners.
What you bring.
- Bachelor's degree or equivalent professional experience.
- 5–7 years of experience in an Executive Assistant or administrative support capacity.
- Proven experience in people management and team leadership.
- Advanced proficiency in the Microsoft Office suite, specifically Outlook, Excel, and PowerPoint.
- Strong communication skills with high emotional intelligence and attention to detail.
- Demonstrated ability to manage complex scheduling and international travel arrangements.
- Previous experience within the financial services industry is highly preferred.
- Ability to work effectively in a hybrid environment.
Other open roles.
Senior Data Engineer — Bengaluru · Hybrid
Data Engineer — Pune · Hybrid
Lead System Engineer — Chennai · On-site